Job Board

Office Manager/Exec Assistant

Full-time atMixcloudLondon,United Kingdom

Job Description

We are looking for a highly organised, professional and positive Office Manager/Executive Assistant who will maintain a smooth-running and happy office environment. You will live and breathe Mixcloud’s values and will help to create the culture that supports them. You will make the day-to-day work lives of our team easier and bring structure and clarity whenever possible. The role involves a combination of Office Management and Executive Assistant responsibilities.

WHAT YOU WILL DO:

You will be in charge of implementing Mixcloud’s culture and values including organising company events and sessions, maintaining a good office atmosphere and arranging celebrations for key Mixcloud anniversaries

You will do ad hoc research and organisation projects such as helping us find a new office

You will do EA duties such as booking flights/hotels, calendar scheduling/meeting support and other admin tasks for senior members of staff

You will implement office processes and procedures

You will implement and oversee a health and safety policy

You will oversee the on-boarding process for new team members

You will do receptionist tasks including meeting and greeting guests and sorting post

You will provide general administrative support to the team and will coordinate our review process

You will be in charge of ordering and maintaining the office food, stationery and equipment and will be the point of contact for cleaning staff

You will maintain public areas (including food area and meeting rooms) to a high standard and arrange any necessary repairs

WHO YOU ARE:

You have 4+ years relevant experience as an Office Manager, EA or in roles that translate well to this work

You are extremely organised and have impeccable time management

You are fun and positive, you bring energy to the office

You are extremely digitally literate and tech savvy; you are great with tools like MS Office, Google Docs, Dropbox, Google Apps, and you are willing to learn how to use new tools (e.g. Asana, CharlieHR)

You are highly pre-emptive, proactive, and always take the initiative

You believe in accuracy and efficiency

You understand the importance of keeping processes streamlined

You are a good communicator and maintain a high level of professionalism at all times

You care about music and tech

You live and breathe Mixcloud’s values

You are a team player

About Mixcloud

Mixcloud is a critical part of the global music & cultural landscape, with a foundation of 1M+ creators including DJs, tastemakers and radio stations who rely on us to connect them with fans and listeners, worldwide.

We are building a new, disruptive model that empowers any creator to launch their own subscription channel to directly monetize their fans, even beyond the world of music.

Whilst we have a great foundation in place, this is the beginning of our story. We are looking for the smartest and hungriest people to join our small team and help us realise this vision. This is going to be a hard, but exciting challenge.